Overview
At the CWB Group, we find fulfillment and inspiration knowing that we are performing meaningful and purposeful work. Every day is a new adventure with opportunities to learn from industry leaders and, most importantly, from each other. When you join the CWB Group, you become part of a diverse and inclusive, tight-knit team passionate about making a global impact.
Our commitment to Diversity, Equity and Inclusion (DEI)
The CWB Group believes that diversity and inclusion among our employees is critical to our success, and we seek to recruit, develop and retain the most talented employees from a diverse candidate pool.
Work with us and achieve your career goals
For almost 75 years, our employees have been the backbone of our business, driving our success and extraordinary reputation. We challenge our employees to take charge of their careers and provide growth opportunities, tools and resources to reach their goals.
What to expect:
The Executive Assistant supports the Executive Director and the Board of Directors. This position provides executive and administrative support to the Executive Director, CWB Welding Foundation in all areas including board secretary, meeting planning and implementation, scheduling details, as well as drafting, processing and editing reports, and has primary responsibility for accounting and financial reporting and administration, for gift documentation, processing, and financial records. This includes:
Primary liaison and corporate secretarial duties on behalf of board members, Foundation Executive Director and management.
Prepare and manage documentation and ensure information is timely and accurate.
Written work for internal and external communication; memos, presentations, reports.
Communications
Process and submit expenses
File and organize paper and electronic documents, such as emails, reports, and other administrative records
Program and General Administration
Time Management
In this position, you will report to the Executive Director, CWB Welding Foundation and will work out of your home office, travel might be required from time to time. CWB is adopting a remote-first working model, where employees will work from their home office, servicing the client within their specified areas either remotely or in person. We are embracing radical flexibility, where employees are encouraged to work a schedule that works best for them, their team, and their clients.
What you bring to the table:
Board material preparation and reporting experience (presentations, document management, minutes)
Administration, communication, interpersonal skills, time management
Previous experience as an Executive Assistant supporting senior management
Proficiency in Microsoft office software (Office, Word, Excel, Visio, PowerPoint)
Excellent people skills, including experience working with cross departmental teams
Outstanding communication skills, presentation, written, verbal, listening, and influencing others
Strong customer relationship acumen, comfortable interacting with all levels of an organization, including the “C” level
Not-for-profit, sales and marketing, business administration to include not for profit, accounting, advancement services, digital and database management
Stakeholder relationship management/project management studies
Financial accounting and bookkeeping course
Diploma or degree in Business Administration or Foundations of Not for Profit Organizations program completion an asset
Professional training in corporate governance an asset
Bilingualism in English and French is an asset.
Valid Driver’s License and access to a vehicle.
ADDITIONAL REQUIREMENTS
- This is a remote, work from home position with the requirement to go to the Milton, ON office approximately every bi-weekly
- Travel might be required from time to time
Full Vaccination against Covid-19 or an accepted medical or human right exception is required as a condition of employment with the CWB Group. Successful candidates in our hiring process will be required to produce supporting documentation at the time of offer.
What’s in it for you?
Competitive salary structure
Flexible work schedule
Accommodation:
The CWB Group is committed to providing accommodation to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us when applying and we will work with you to meet your needs. We welcome applications from all qualified individuals; however, only those under consideration will be contacted. Apply today!
Education
Preferred
College Diploma or better in Business Administration or related field
Skills
Preferred
Attention to detail
Calendar Management
Communication
Computer Skills
Documenting
MS Office
Written communication